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A meeting of West Dean Parish Council was
held at 7.30pm on Tuesday, 26th March 2002 in King George's
Hall.
Present: Mrs S Gruzelier (Chairman), Mr P Dawkins (Vice-Chairman),
Mr P Hargrave, Miss C Warry, Mr M Rowe, Mr R Parsons (Clerk),
District Councillor Michael Hewitt and no members of the
public.
13/02 Questions from the Public: None
14/02 Declaration of Interest: None.
15/02 Minutes: The minutes of the Council meeting
held on 12th February, having been circulated, were
agreed with several minor amendments and signed by the
Chairman.
16/02 Matters Arising:
* The Information Commissioner (IC) has been consulted
for advice in respect of parishioners' requests for
copies of documents held by the Parish Council that
reference their personal details. Cllr Gruzelier has been
advised that a request should be replied to within 40
days of the receipt of both the request and a fee of up
to £10. The Clerk was concerned that the Parish Council
should have notified the IC under the terms of the Data
Protection Act 1998. He explained to the IC advisor that
WDPC only dealt with issues and not with people and that
if it became necessary to write a letter, a name and
address would be copied from the publicly available
electoral roll. On this basis he was assured that
notification was not required. The advice from NALC is
that if the Council holds personal data then it would be
required to provide a description of the personal data
and the purpose for which it is being held. Cllr
Gruzelier and the Clerk will examine the Parish Council
files for evidence that any parishioners can be
identified from them and be prepared to provide copies of
any that do. Action: Cllr Gruzelier and the Clerk.
* The Royal British Legion will be contacted about
funding maintenance of the War Memorial. Action:
the Clerk.
* It was noted that plans for celebrating the Queen's
Golden Jubilee are in hand.
* Cllr Warry is continuing to research the evidence of
footpath No.8 into Hampshire. Action: Cllr Warry.
17/02 Planning: * S/2002/488 - Full Application -
Front and rear two storey extensions at 2, Forest Houses,
Farley. To be reviewed later. * S/2002/584 - Tree surgery
at Bridge Cottage - No objection.
18/02 Transport, Roads and Footpaths: It was noted
that the parish Lengthsmen would visit again on 1st/2nd
May. Leaf debris on Rectory Hill could be removed. Action:
Cllr Warry.
19/02 Code of Conduct: Following a discussion it
was resolved that WDPC would adopt the Code of Conduct
from 1st May 2002, subject to the addition of 'in
connection with the member's official capacity' to the
final paragraph.
20/02 Correspondence: The Council noted the
following correspondence: * 20th March - Code of Conduct
- Update No.1. * 15th March - Housing Strategy Statement
2001-2004. * 21st February - Community Safety - The
Public Consumption of Alcohol. * 14th February -
Invitation to participate in Local People's Recognition
Event in April 2002. * Monthly circulars from WALC. *
Minutes of meetings and correspondence from WTPC.
There is general concern that correspondence is not being
circulated promptly enough. Action: the Clerk.
It was agreed that Cllr Gruzelier and Cllr Hargrave would
act as liaison contacts for the Council's flood
prevention strategy. Two pallets of sandbags will be
stored at the Dean Hill Munitions depot.
21/02 Finance: The Council approved the following
expenditure:
Clive Jones - Hedge Cutting ---------------------- 130 --
£41.12p
Mrs S J Gruzelier - Chairman's Expenses --------- 131 --
£60.00p
R Parsons - Clerk's fee and annual expenses ------ 132 -
£388.28p
R Parsons - Clerk's travel and telephone expenses - 132
-- £81.72p
22/02 The Annual Parish Council meeting is
scheduled for Monday, 13th May 2002 and will be preceded
by the Annual Parish meeting.
23/02 Confidential Item: The Councillors
considered the correspondence concerning West Dean
Village Green and Public Rights of Access.
The meeting closed at 10:01pm
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