FREEDOM OF INFORMATION ACT 2000 – PUBLICATION SCHEME

WEST DEAN PARISH COUNCIL 2003

1: General Information

Authority: West Dean Parish Council, 27 West Dean, SALISBURY, Wilts SP5-1JQ. Tel: 01794-341-405

Responsible Officer: Richard Parsons, Parish Clerk - Maintaining Officer: Richard Parsons, Parish Clerk

2: Information to be published (* core classes) 3: Method of Publication
Council practice and procedures

Full Council meeting Agendas*
Committee meeting Agendas

Minutes of Full Council meetings*, Committee meetings and Report to Annual Parish Meeting* (previous 2years)

Acceptance of Office* and Councillors' Code of Conduct*
Standing Orders* and Register of Councillors' Interests*

 All Agendas are posted on the village Notice Boards and on the Internet at least three clear days before a Full Council meeting and as soon as practicable before a Committee meeting

Once approved, Minutes of Full Council meetings, Committee meetings and Reports to Parish meetings (including annual Parish Meeting) can be inspected by appointment with the Clerk

)
) Can be inspected by appointment with the Clerk

Financial

The Annual Precept Figure*
Budgets Summaries* and actual Expenditure*
Payments made to contractors and suppliers*

Annual Accounts* and supporting information*
Financial Regulations* and Risk Assessments*

 Published in Parish Council Minutes and by Salisbury DC
Published in Parish Council Minutes
Published in Parish Council Minutes

)
) Can be inspected by appointment with the Clerk
Planning

Summary lists of planning applications

Planning applications and adopted and draft Local Plan

PC's responses to planning applications*
Published by Salisbury District Council in the local press and
by the PC on the village Notice Boards and on the Internet.

Can be inspected at Salisbury DC planning office

Published in Parish Council Minutes
Health and Safety

Health and Safety Policy
Playground inspection records

 )
) Can be inspected by appointment with the Clerk
Archive Material

Minute Books, Leases and Deeds
Historic maps, photographs etc

 )
) Can be inspected by appointment with the Clerk
Periodic Electoral Review

Documents on last Electoral Review*
Documents on the last Boundary change*

 )
) Can be inspected by appointment with the Clerk
Employment

Terms and conditions of employment*
Job descriptions*

 )
) Can be inspected by appointment with the Clerk

Exempt Material

Personal information relating to Councillors (other than required to be declared in Register of Interest)
Personal information relating to employees. Tenders and bids from contractors and suppliers.
Note: Data Protection Legislation prohibits the publication of certain categories of information.

4. Charging Policy

Information can be inspected by appointment with the Clerk, free of charge. The Clerk may be requested to photocopy information, without breaching copyright laws, at the cost of 10p per A4 sheet. Postage at cost if required. A detailed search of records (for example the Council Minutes) is subject to a charge of £10 per search.

5. Review of Policy

This Policy was approved by West Dean Parish Council at its meeting on 11th February 2003 and will be reviewed bi-annually.

Note: Under Data Protection Legislation, the Council is required regularly to review the information that it keeps and to destroy that which does not form part of its official records. Residents wishing to inspect information are therefore requested to telephone the Clerk to ensure that the information they require is still available.