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A meeting of Grimstead Parish Council was
held at 7:30pm on 1st December 2003 in West Grimstead
Village Hall.
Present: District Cllr Richard Britton (Chairman),
Mr R Amor (Vice-Chairman), Mrs R Clark, Mr G Bayford, Mr
M Emmerson, Mr R Parsons (Clerk), District and County
Cllr Bill Moss and fifteen members of the public.
Apologies were received from District Cllr Leo Randall,
District Cllr Jane Bissington and PC Colin Rothwell.
115/03 Public Question Time: Several
parishioners from East Grimstead spoke in opposition to a
proposal by Grimstead Parish Council that a restriction
should be imposed on Maypole Green to stop vehicles
turning. There was also a petition signed by twenty-seven
electors disapproving of the proposals. Some of those
living around the green are concerned that HGVs are
causing irreparable damage to land over which the PC is
custodian.
116/03 Candidates for Co-option: The
following candidates were co-opted as Members of
Grimstead PC:
BRITTON, Richard of Old Nursery Lodge, Silver Street,
Alderbury
WILKINSON, Charles Guy of Old Dairy Farm, East Grimstead
Declarations of Acceptance of Office were signed and
Registers of Members' Interests will be filed within 28
days.
117/03 Declaration of Interest: None.
118/03 Minutes: The minutes of the PC
meeting held on 20th October were approved and signed by
the Chairman subject to the following alterations to
minutes nos.92/03 and 105/03. Namely that the
parishioner's comment referred to his own ownership of
the fence and that the quotes for tree surgery should
include removal of the spoil.
119/03 Gateway at the bottom of Macks Lane: The
SDC Planning Enforcement Officer is satisfied that the
gate does not open directly onto the highway and that
retrospective planning approval is not required.
120/03 Noticeboards: Burnbake Trust has
manufactured another noticeboard to the previously agreed
specification. Action: The Clerk will
organise the installation.
121/03 Tree Surgery in the West Grimstead
Playingfield: Since a third quote had not been
forthcoming and both of the two existing quotes included
the removal of spoil, members agreed to accept the lowest
quote. Action: The Clerk will write to
both contractors explaining the PC's decision and seeking
confirmation that they are both in possession of the
appropriate certificates and insurance that would absolve
the PC from any liability.
122/03 Salisbury District Council's policy with
regard to the supply and emptying of litterbins: Cllr
Britton agreed to report to the next meeting.
123/03 Proposed footpath between Whaddon and West
Grimstead: Cllr Britton is still negotiating.
124/03 Safety Surfacing to the road alongside
West Grimstead Playing Field: Cllr Britton
reported that Wiltshire County Council had advised that
their budget for 2003/04 had already been allocated and
that this project would need to be considered for the
next financial year. Action: Cllr
Britton proposed revisiting this issue in early 2004.
125/03 Cleaning of West Grimstead Pond and SWAG
application: Cllr Amor confirmed that he had
prepared and submitted a SWAG application that is likely
to be decided in January 2004.
126/03 East Grimstead Chalkpit: The
relevant WCC environmental services development control
manager is monitoring activity and liasing with the owner
with regard to the agreed restoration plan.
127/03 Management of Village Green in East
Grimstead: Members debated a proposal to create
a grass bund to stop vehicles turning on Maypole Green.
Noting the strong opposition from villagers, they
resolved that Cllr Emmerson and Cllr Wilkinson should
report to the next meeting about possible solutions to
improve traffic management on Maypole Green. Action:
Cllr Emmerson and Cllr Wilkinson.
128/03 Easements over Maypole Village Green in
East Grimstead: Villagers seeking easements had
agreed to the PC's offer. Action: Cllr
Britton and the Clerk will prepare the necessary
documents.
129/03 Common Land in East Grimstead: A
Parishioner had suggested that Grimstead PC should apply
to HM Land Registry for 1st Registration of Bugmore Green.
The recently implemented Land Registry Act 2002 makes it
easier for applications to be processed. Action: To
be discussed at a future meeting.
130/03 West Grimstead Chalkpit: The
owner of Manor Farm had replied to the PC's letter of 11th
October asking for details of the PC's application to HM
Land Registry. Action: The Clerk will
progress the PC's application.
131/03 Report: PC Colin Rothwell of
Alderbury Police had prepared a report that identified
several burglaries over the last six months. He urged
villagers to be vigilant and report any unusual activity
to Alderbury Police.
132/03 Finance: * The Independent
Internal Audit had been completed and the Annual Return
sent to the External Auditor. * It was noted that SDC had
withdrawn funding for flower tubs in 2004. * Members
noted the new arrangements for claiming travel expenses
and subsistence allowances. Although they agreed not to
seek attendance allowances at present they anticipated
that travel expenses and subsistence allowances should be
in line with those agreed by the SDC remuneration panel
for District Councillors. * The Clerk had prepared a
budget that accommodated the PC's risk assessment and the
increased s137 allowances of £5.14p per elector. *
Members noted the SLCC advice on the implementation of a
code of practice for handling complaints. Action: Members
agreed to study the budget, the implications of members'
allowances and expenses and the code of practice for
handling complaints so that these matters could be
resolved at the next meeting.
* The following payments were approved:
Burnbake Trust
- Noticeboard -------------------- 203 - £445.00p
Playground
Management Ltd - RoSPA inspection - 204 - £135.13p
East Grimstead
Reading Room - Hire ------------- 205 -- £54.00p
West Grimstead
Village Hall - Hire --------------- 206 -- £20.00p
Lockerley
Green Stores - Photocopying ---------- 207 --- £5.60p
R Parsons -
Clerk's fee (8 x 3.5 to 25-Nov-03) -- 207 - £219.69p
133/03 Roadside Hedgecutting: Although
the laurel hedge opposite Bugmore Green had been severely
cut back, it is still overhanging the highway. Action:
Cllr Amor agreed to ask the property owner to do
more.
134/03 Planning: It was agreed that
Cllrs Amor, Clark, Bayford, Emmerson and Wilkinson would
convene a planning meeting after the current meeting to
consider a schedule of planning applications.
135/03 Correspondence: Members noted the
schedule of available correspondence that will be
circulated.
136/03 Date of the next PC meeting is 12th
January 2004 in East Grimstead Reading Room.
137/03 Any Other Business: Ownership of
the West Grimstead Recreation Ground fence and R5
designated land behind West Grimstead Village Hall. These
items to be considered at the next PC meeting.
The meeting closed at 9:27pm
There followed a Planning Committee meeting of
Grimstead Parish Council:
Present: Cllr Amor, Cllr Clark, Cllr
Bayford, Cllr Emmerson, Cllr Wilkinson, Mr R Parsons (Clerk)
and five members of the public.
138/03 S/2003/2234 - CHANGE OF USE TO
RESIDENTIAL DWELLING - RETROSPECTIVE at OLD COACH HOUSE
EAST GRIMSTEAD - The PC had recommended refusal on 17th
November.
139/03 S/2003/2349 - FULL APPLICATION -
DEMOLITION OF DETACHED GARAGE AND CONSTRUCTION OF TWO
THREE BED DWELLINGS at 11 GREENFIELDS WEST GRIMSTEAD -
Recommend refusal because of over development of the site
and loss of amenity to neighbouring properties.
140/03 S/2003/2426 - FULL APPLICATION -
ERECTION OF AGRICULTURAL CONTRACTORS DWELLING AND GARAGE
INCLUDING NEW HARDSTANDING AND ACCESS AND ALTERATION TO
EXISTING PIGGERY TO FORM AGRICULTURAL CONTRACTORS BARN at
LAND OFF: LONG DROVE BUTTERFURLONG W GRIMSTEAD - The PC
is of the opinion that there is insufficient agricultural
or forestry need to warrant the granting of planning
permission and to do so would set a precedent. Recommend
refusal.
141/03 S/2003/2429 - O/L APPLICATION -
ERECTION OF ONE DWELLING GARAGE AND VEHICULAR ACCESS at
LAND AT: BUGMORE LANE EAST GRIMSTEAD - The PC has no
objection to this application provided that an R2 payment
is made prior to occupation of the property.
The meeting closed at 9:50pm
Signed by the Chairman, Cllr R Britton, on 12th January
2004
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