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A meeting of Grimstead Parish Council was
held at 7:30pm on 17th February 2003 in East Grimstead
Reading Room.
Present: Mrs A Read (Chairman), Mr R
Amor (Vice-Chairman), Mrs R Clark, Mr J Maple, Ms M
Wrigley, Mr T Shrapnell, Mr J Wrigley, Mr R Parsons (Clerk),
District Cllr Leo Randall and six members of the public.
12/03 Public Question Time: Parishioners
are concerned about potholes in the road, some planning
applications that appeared to breach the housing
restraint area and the ownership of the trees around
Bugmore Green.
13/03 Declaration of Interest: Cllr Read
declared a prejudicial interest in the playingfield
behind West Grimstead Village Hall and any discussion
concerning planning approvals at Weylands. She will
absent herself from the hall when these items are
discussed. Cllr Amor declared a prejudicial interest in
planning application no. S/2003/201 and will absent
himself from the hall when this item is discussed.
14/03 Minutes: The minutes of the PC
meeting held on 6th January 2003, having been circulated,
were agreed and signed by the Chairman, subject to the
agreed omission that a proposal for the construction of a
footpath to Whaddon had been made during public question
time. Cllr M Wrigley was concerned that minute No.08/03
implied that new material would be added to Maypole Green
when in fact it had been agreed that the existing
material would be levelled.
15/03 Matters Arising:
* A reply acknowledging the PC's letter had been received
from the owner of Manor Farm. It stated that he intended
to seek his own advice concerning ownership of the West
Grimstead Chalkpit. The PC proposed writing again before
the next meeting.
* Cllr Amor reported that a quotation for levelling the
Maypole green had yet to be received. Cllr J Wrigley
suggested restricting access to the circular track and it
was proposed that this should be discussed further at the
next meeting.
* Cllr Read reported that an objection to the proposed
footpath at OS grid reference SU216266 leading up to
Pepperbox Hill had been received from the owner of Manor
farm. The Planning Inspectorate will be required to
adjudicate.
* Issues raised by Cllr M Wrigley:
1. Council Officials Indemnity insurance
on risk from 1st February - premium for remainder of year
- £11.04p.
2. The new owner of the E. Grimstead
Quarry is aware of his obligations in respect of the
agreed restoration plan. Cllr Clark suggested writing to
the owner to ask his intentions, however, Cllr Read
advised that enforcement of the planning conditions was
the responsibility of WCC. It was agreed that WCC should
be notified that the PC expects the planning conditions
identified in their letter of 9th July 2001 to be met
within a reasonable timeframe.
3. A response from the Land Registry
regarding the boundary of the canal in Gay's field has
yet to be received.
4. A list of all planning applications
since 1996 has been obtained but these do not record
which have temporary permission. The conditions of each
application will need to be examined to discover which
are not permanent.
5. The Parish Council's insurance policy
will be reviewed prior to renewal on 1st June 2003.
6. 'Bogus Caller' Police leaflets have
been distributed in both West and East Grimstead.
7. The owners of hedgerows obstructing
the highway are being contacted individually.
8. Trees in W Grimstead recreation
ground are growing around the electricity supply wires.
Southern Electricity will be asked to inspect the trees
and carry out tree surgery where necessary.
16/03 Freedom of Information Act 2000:
Grimstead PC acknowledges the duty placed upon it by the
Freedom of Information Act 2000 to adopt and maintain a
publication scheme. The PC resolves to adopt the Model
Scheme for Local Councils (Core Classes only).
17/03 Finance: The following payments
were approved:
Mazars - Audit
Fee 2001/02 ------------- 186 -- £58.75p
W Grimstead
Village Hall - Hire Charges - 187 -- £20.00p
Allianz
Cornhill Insurance plc - Premium -- 188 -- £11.04p
R Parsons -
Clerk's fee on account ------- 189 - £210.00p
18/03 Transport, Roads and Footpaths: *
Cllr Read reported that a letter had been received
acknowledging the PC's request for the construction of a
footway between Grimstead and Whaddon and confirming that
this would qualify under the Government's Integrated
Transport Policy. She will actively pursue this further
and seek the support of Alderbury PC.
19/03 Planning:
* S/2003/168 - FULL APPLICATION - PROPOSED TRACTOR GARAGE
AND WALLED VEGETABLE GARDEN at OLD KEEPERS COTTAGE
NIGHTWOOD COPSE WEST GRIMSTEAD - support, subject to the
substitution of a pitched roof in place of the
unattractive mono-pitched roof proposed in the plan..
* S/2003/201 - FULL APPLICATION - NEW DOUBLE GARAGE
ATTACHED TO EXISTING DOUBLE GARAGE EXISTING GARAGE
CONVERTED TO GAMES/EXERCISE ROOM INCLUDING INSERTION OF
DORMER WINDOWS at LABURNUM COTTAGE EAST GRIMSTEAD -
support, subject to a section 106 agreement to restrict
use to members of the immediate family with no sub-letting
and a restriction on selling separately.
* S/2003/229 - O/L APPLICATION - ERECTION OF SINGLE
STOREY DWELLING GARAGE AND VEHICULAR ACCESS at LAND AT
THE LAURELS EAST GRIMSTEAD - No Objection.
* S/2003/230 - O/L APPLICATION - ERECTION OF ONE DWELLING
GARAGE AND VEHICULAR ACCESS at LAND AT BUGMORE LANE EAST
GRIMSTEAD - No Objection.
* S/2003/280 - FULL APPLICATION - ERECTION OF DETACHED
DWELLING AND GARAGE BLOCK at 7 GREENFIELDS WEST GRIMSTEAD
- No Objection, but concern that it is rather large for
the site and the access for emergency services is limited.
* S/2002/2322 - FULL APPLICATION - EXTENSION AND
ALTERATIONS AND NEW ACCESS at ST MARGARETS BUTTER FURLONG
ROAD WEST GRIMSTEAD SALISBURY. Amended plans - No
objection.
* S/2002/2034 - FULL APPLICATION - SEEKING RELIEF FROM
CONDITION 1 OF APPROVAL REF: S/02/806 FOR LANDSCAPING
REQUIRING (A) SUBMISSION AND (B) IMPLEMENTATON OF A
SCHEME OF LANDSCAPING at WEYLANDS (LAND TO REAR OF)
CHAPEL HILL, WEST GRIMSTEAD - There is concern that the
new owner of one of the houses at Weylands may not be
aware of the planning conditions attached to this
property. A letter had been sent to Salisbury District
Councillor Mike Hewitt asking that he ensure compliance.
20/03 Correspondence: * Invitation to
Local Councillors to attend a strategy meeting at West
Dean on 6th March to discuss the planning implications of
the disposal of Defence Munitions Dean Hill. * Monthly
circulars from WALC.
21/03 The next Council Meeting is on
Monday, 7th April 2003 in West Grimstead Village Hall.
22/03 Section 1 [2] Public Bodies [Admissions to
Meetings] Act 1960: It was resolved to exclude
members of the public from the following confidential
items.
23/03 Playingfield behind West Grimstead Village
Hall: After some debate it was agreed to ask the
landowner under what terms he would be prepared to lease
the field to the Parish Council, on behalf of the
Villagers.
24/03 Parish Council Clerk's Contract of
Employment: It was resolved to discuss this at a
future meeting.
The meeting closed at about 9:37pm
Signed by the Vice-Chairman, Cllr Amor, on 7th April 2003
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